Personal information and data protection in our school
Our school holds a lot of personal information – about pupils, parents, teachers etc, and the new General Data Protection Regulation is the law that says how we can hold, use and store it. We’ve always been very careful with the personal data we hold and we’ll continue to have the highest standards under the new laws.
We have a new school wide Privacy Notice which tells you what personal information we collect and hold, what we do with it, who we share it with and how long we keep it for as well as other important information.
We’ve updated our Data Protection Policy and you can read the new policy here.
The new law gives people more rights about how their personal information is handled. You can find out more about this on the Information Commissioner’s Office (ICO) website here. If you want to use one of your new rights please contact the school here and one of our team will be in touch with you. We have a Data Protection Officer who is Andrew Maughan, Camden Council’s Borough Solicitor. He is supported by a specialist team of schools Data Protection Advisers. They can be contacted through the schools’ DP service by email: firstname.lastname@example.org or by telephone: 020 7974 4365.
Please rest assured that our school knows how important your and your child’s information is, and takes all appropriate measures to make sure it is kept safe and secure, processed lawfully and fairly and only shared with people that the law allows us to.
Our Data Controller
School Business Manager
Tel: 020 7424 0202
What personal data we collect and why we collect it
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
The information you submit using contact forms on this website will be emailed to the school office. We will treat your information with respect and only retain it for as long as is necessary to deal with your enquiry.
Cookies are used to:
- Measure how you use the website so it can be updated and improved based on your needs.
- Remember the notifications you’ve seen so that we don’t show them to you again.
Google Analytics sets the following cookies
|_ga||This helps us count how many people visit the website by tracking if you’ve visited before.||2 years|
|_gid||This helps us count how many people visit the website by tracking if you’ve visited before.||24 hours|
|_gat||Used to manage the rate at which page view requests are made.||10 minutes|
|__utma||Used to distinguish users and sessions.||2 years from set/update|
|__utmt||Used to throttle request rate.||10 minutes|
|__utmz||Stores the traffic source or campaign that explains how the user reached this website.||6 months from set/update|
You can opt out of Google Analytics cookies.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
We use Google Analytics software to collect information about how you use the website. We do this to help make sure the site is meeting the needs of its users and to help us make improvements.
Google Analytics stores information about:
- the pages you visit
- how long you spend on each page
- how you got to the site
- what you click on while you’re visiting the site
We do not collect or store your personal information (for example your name or address) so this information cannot be used to identify who you are.
We also collect data in order to:
- improve the site by monitoring how you use it
- respond to any feedback you send us, if you’ve asked us to
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.